The check in process is a major challenge for event planning, especially if you are organising a big event with hundreds to thousands of attendees. It requires meticulous planning to ensure that there is minimal traffic at your venue’s entrance and that everyone can proceed in a matter of seconds upon arrival.
If you’re interested in using event technology to help you with check-in, you may do more research about an event software. For a few simple tips, find three below that you may find helpful.
- Use a check-in app.
If you do not know how this type of mobile application works, it’s about time that you include it in your research. Many event management software providers are currently offering it as an aggregate product to a main software. Its mechanism is very straightforward; it’s simply a mobile app that your staff members can use to check in attendees during an event. How? It allows you to manage your guest lists, confirm attendance manually, and even read bar or QR codes found on tickets.
- Hire enough staff members to usher in guests.
Even if you are using different types of event technology, it would always be best if you have sufficient staff members who can assist attendees on the day of your event. Their function can range from ushering guests to the right way and accommodating onsite registrations. For big events, it is necessary that you have more helping hands since there may be contingencies that you may not be able to address if you are shorthanded. Make sure to assign staff with pleasing personalities for this job so that attendees will feel welcomed.
- Create check-in and registration stations.
Last but not the least, you should establish check-in and registration stations. This involves making a floor plan of your venue entrance so that attendees can check in in an orderly fashion. In the stations, only use fast machines for registrations and badge printing. You would not want to keep many attendees waiting because your computers or printers are slow. If you have a generous budget for the event, you may also place check-in kiosks for attendees to do DIY check-in. Kiosks need not be expensive either; these can be iPads or tablets – secured with a lock – that any passer-by can use to log registration or ticket details.
Outside check-in, you may also want to improve the entire event management process. If so, you should know more about the event management software.